Personal Assistant

The Nakuru County Assembly Service Board is a Corporate body established by Section 12 of the County Governments Act.

The Board is, interalia, mandated by law to constitute offices in the Service of the Assembly.  

Duties and Responsibilities

• Devising and maintaining office systems in the respective office and ensuring the office is organized and functional;
• Arranging travel visas and accommodation and occasionally traveling as may be required;
• Screening phone calls, enquiries and requests and handling them when appropriate;
• Meeting and greeting visitors at all levels of seniority;
• Organizing and maintaining diaries and making appointments;
• Dealing with incoming e-mails, faxes and post and ensuring the same, if official, are brought to the attention of the relevant official(s);
• Taking dictation and minutes in appropriate circumstances;
• Carrying out background research and presenting findings as may be required;
• Organizing and attending meetings.
• In appropriate circumstances, liaising with Assembly staff and members of the Assembly;
• Managing communication and Public Relations activities in the relevant office;
• Managing Social events;
• Promoting harmony and coexistence among staff serving in the relevant office;
• Any other duty as may be assigned from time to time.

Personal Specification

For appointment to the grade, a person will have:

• A good deal of common sense and etiquette;
• Ideally educated to Degree level;
• A minimum of three years PA/Secretarial experience at a senior level;
• Shorthand and excellent typing skills, speed and accuracy essential;
• Good computer literacy (MS Office, Excel, PowerPoint)
• Excellent organizational skills;
• Excellent communication skills, both verbal and written;
• Proven ability to work under pressure and on tight deadlines;
• Bright, confident personality;
• Highly personable;
• Flexible and mature approach with ability to work unsupervised;
• Willing to travel.

Terms of Service: Contractual

Mandatory Requirement for the position. Applicants to:-

(i) Avail Certificates of clearance from Ethics & Kenya Anti-Corruption Commission, Kenya Revenue Authority, Higher Education Loans Board and Criminal Investigation Department;

(ii) Meet requirements of Chapter 6 of the Constitution;

All applications to reach the undersigned NOT later than 6th January, 2014.

The Secretary

County Assembly Service Board

P O Box 907-20100, Nakuru

OR

Hand Delivered to:-

The Clerk, County Assembly of Nakuru, County Assembly Building,

Off Goerge Morara Avenue, Nakuru